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Exactly about Open access : faqs

Exactly about Open access : faqs

Listed here are the concerns academics most frequently inquire about available access, the REF access that is open, RPS and UCL Discovery.

You need, contact the Open Access Team if you can’t find the answer.

About available access

Start access means making research publications freely available on the internet, without re payment limitations, in accordance with few limitations on re-use.

There are two main forms of available access. Green available access means making a type of work, often your final accepted manuscript, freely for sale in an institutional repository such as for example UCL Discovery or a discipline-specific repository such as for example European countries PubMed Central, at the mercy of any publisher embargo duration on open access. Silver available access means making the published version of work available access in the publisher’s web site, when it really is posted, often under an imaginative Commons licence. Silver access that is open needs a cost, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in membership journals or under a conventional guide publishing model. Writers must upload the ultimate accepted manuscript of most outputs to UCL’s Research Publications Service (RPS). The Open Access Team can certainly make the manuscript access that is open UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo period on available access).

Many research funders need grant-holders to produce their magazines available access. See our funders web web page to learn more. Contact the Open Access Team for particular advice.

REF access policy that is open

To qualify for distribution to a higher REF, log articles and meeting proceedings accepted for publication after 1 April 2016 need been deposited in a access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s a good idea training to upload your paper to RPS just since it is accepted for book. Outputs maybe perhaps not uploaded inside the needed duration (see whenever can I upload to RPS?) is not submitted into the REF. Every paper should be uploaded since the policy encourages open access for all outputs.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team is likely to make your paper available access in UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions towards the REF policy:The journal’s embargo duration is simply too long / the log will not enable access that is open.

The REF policy relates to journal articles and seminar procedures. Including documents presented at a seminar, or element of a conference procedures, but doesn’t add abstracts and posters. Letters and editorials sometimes have initial research, plus some disciplines distribute them into the REF. As a whole, the accepted manuscript type of letters and editorials should really be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a meeting paper, it is possible to replace the production kind. At the top of the entire record in RPS, beside the production kind, you will observe a pencil icon that is small. Simply Click you will be able to select “conference abstract” or “poster” instead on it, and informative essay outline.

UCL’s policy is the fact that outputs of most kinds should really be uploaded to RPS. The REF open access policy encourages writers to create outputs such as for example publications and guide chapters openly available. Devices of Assessment can show their wider commitment to access that is open their REF Environment statements.

Documents must be deposited because right after acceptance as you possibly can. Papers accepted for book from 1 April 2016 to 31 March 2018 would be qualified to receive distribution to your REF should they had been deposited within an available access repository within 90 days of very very first publication that is online. Papers accepted following this date should be deposited in a access that is open within 3 months of acceptance. Nonetheless, an exclusion applies for outputs accepted after 1 April 2018 which were deposited within 3 months of very first online book but maybe not within 3 months of acceptance.

In a few disciplines, UCL’s Research Publications provider (RPS) finds documents of documents in databases like Scopus and online of Science, according to your RPS search settings, and will be offering them for your requirements to “claim”. Factors to consider that the documents are recorded in RPS over time to fulfill the due date for you yourself to upload the ultimate accepted manuscript. You are able to do this either by claiming these documents in the period that is three-month or by producing documents manually (see our guide to recording a publication in your RPS profile).

You ought to upload your final accepted manuscript. This can be instead known as the author that is”final”, “final manuscript” or “post-print”.

Complete details can be found on our which variation to upload page.

You’ll want to ask the matching author or your co-authors for the last accepted manuscript to enable you to upload it. Instead, the log may have the ability to offer a duplicate which you can use. When you yourself have maybe not had the opportunity to search for the final accepted manuscript, contact the Open Access Team.

Whenever asking non-UK writers for the last accepted manuscript you should use the explanation that is following

British research funders require British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, that will be type of this article which was peer-reviewed but without publisher’s typesetting, is going to be made access that is open UCL Discovery following the embargo duration on available access, based on the publisher’s policy. Meeting this requirement includes a impact that is significant future money.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

As the accepted manuscript contains all changes as a result of peer-review, it will not usually contain changes made during copy-editing and typesetting. Into the accepted manuscript, or ask the publisher for a later version that can be made open access if you would prefer to upload a version that contains these changes, you can either copy them.

It’s every UCL writer’s obligation to ensure that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of researchers that are UCL only 1 of them needs to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.

Should your paper had been uploaded to some other organization’s repository or a repository that is subject yet not to RPS, in the needed duration (see whenever can I upload to RPS?), it could be feasible to show so it complies with all the REF policy. Contact the Open Access Team, providing the Address for the paper into the other repository, to talk about this.

Though it is each writer’s obligation to keep up their magazines documents in RPS, writers can delegate usage of another person having an RPS account – an administrator or PA, as an example. Delegates can handle publication documents and upload files to them, although the writer must definitely provide the ultimate accepted manuscript. Setting a delegate up, in RPS get to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

The place where a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF available access requirement, and they are entitled to distribution into the REF, where:

  • if the paper was accepted, the author to who the paper is attributed within the REF distribution ended up being used at A british HEI aside from UCL, which is extremely hard to ascertain (from every other repository) it complies aided by the policy.
  • once the paper had been submitted, the writer to who the paper is attributed within the REF distribution had not been used at A british HEI.

If i will not be at UCL at the time of the next REF. Do we still need to upload?

Yes. It’s important that most documents that come under the insurance policy are uploaded, so they meet the criteria for distribution – no matter where the writers are based at the time of the REF that is next.

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